Resource
Monday shortlist template
The Monday shortlist template organises weekly picks the ByThis trade counter prepares.
Who uses the Monday shortlist template
The Monday shortlist template is for counter staff, plant buyers, and workshop managers at small South African shops. It’s also used by those at FET colleges’ fabrication programmes, or mall trade bays like Menlyn or Boardwalk. Typically, one person pulls requests and picks from weekend emails, updates the template, and passes it along to get stock out of the Germiston yard or scheduled for delivery.
ByThis keeps it simple, this isn’t for megacatalogue tracking or endless back-and-forth. It’s to get the week’s kit list straight, so vinyl, laser, CNC, DTF, and finishing tools are ready before the next power-cut window.
Template fields and step-by-step use
The template guides you with these core fields:
- Date and week number (e.g. 2024-W27, Monday 1 July)
- Buyer name or team (e.g. Riverside signage team, Newcastle FET college bench 2)
- Requested kits and items by category (vinyl, laser, CNC, DTF, finishing)
- Stock checks or lead times (especially for multi-metre jobs or special colours like brushed aluminium)
- Delivery, collection, or install cue (e.g. Germiston yard collect, Gateway mall after-hours delivery)
- Notes (power needs, dust precautions for Highveld, coastal humidity checks, or power-cut times)
Each Monday, pull last week’s finished notes. Add new requests that came in by email, that’s your starting point. Fill out fields clearly so yard staff and your team don’t miss a beat.
Worked example in a shop context
Imagine it’s Monday at the Sunnyrock Trade Yard counter. Your FET college customer has emailed in a request for five sets of laser plywood, three 20-metre vinyl rolls (matte black, gloss red, brushed aluminium), and two DTF starter boxes for classroom fitout. You add their details to the template: buyer is Sunnyside FET, job is for bench install in week 27.
Next, check available stock. Update fields to show stock on hand, and note that gloss red is a special: lead time two days. You add a note about ventilated storage for the plywood because it’s a damp week in Gauteng. Delivery method is collection from Germiston, setup by Thursday, with label for Mr Botha to sign. That’s a full entry, and it’s ready for the Monday team to action. It may sound like a lot, but one clear fill reduces errors.
Common mistakes and tips
One common slip is skipping the field for South African mains voltage.
Another mistake is failing to specify needed colours or lengths, always write full requests, not just 'vinyl kit', to avoid incorrect packs.
Don’t forget yard-specific needs: list if you need extra protective wrapping for Highveld dust, or if coastal buyers need humidity controls. It saves morning confusion.
Book a showroom look
Write through our contact form with the showroom city and the kit family you want to see on the bench.